Running community events

​​​​​​​​​​​​​​​​​The City of Kwinana supports a variety of events that contribute to a vibrant community. ​The City wants events to be successful, but also safe and compliant with all relevant legislations.

Event organiser responsibilities

Anyone who organises an event has a responsibility to protect the health, safety and welfare of those who may be affected by the event. 

Event organisers are encouraged to contact the City before lodging application forms and relevant documents. The City has produced a Community Events Toolkit​, which will guide you through the process of lodging the correct application forms for approval and may answer some of your questions about what needs consideration. These can include venue selection, food safety, fire safety, toilets, insurance, waste management, emergency services, marketing and risk management. 

Event funding

​​​​The Community Event Funding Program offers funding to support and enable events that contribute economically, socially, and culturally to our community and enhance the attractiveness and liveability of Kwinana. A variety of events may be eligible for funding, including family fun days, concerts, markets, multicultural celebrations, or any event that brings the community together. For further information see Community Event Fund.

Event application forms

Public events can include festivals, fairs, open days, car boot sales, concerts, fundraisers, street markets, movie nights, shows and performances. Private events encompass birthday parties, family or friend get-togethers and wedding ceremonies. Please read the terms and conditions​ before completing the relevant booking forms.

Please use the following scenarios to assist you to select the correct forms for submission:​

• If you are planning a public event for 50 people or more at a City of Kwinana owned/managed venue or any other venue, you will need to complete an Event Application Form.
• If you are planning a private event for 50 people or more at a City of Kwinana owned/managed venue, you will need to complete a Standard Booking ​​​For​m​.
• If you a planning a private event for 50 people or more at any other venue, you will need to complete an Event Application Form​​​​.
• If you are planning a public or a private event for less than 50 people at a City of Kwinana owned/managed venue, you need to complete a Stand​ard Booking Form​​​​​​.
• If you are planning a public or private event for less than 50 people at any other venue, please contact City of Kwinana Environmental Health Services for assessment of other requirements including food and stallholders permits.

The event application form should be submitted at least 60 days prior to the event (except fireworks permit application, which is required at least 90 days prior to the event). The standard booking form should be submitted at least 10 days prior to the event. ​

• Standard booking form can be emailed to our booking officer.  
• Public event application form can be emailed to our event booking officer​. 

City officers will assess the application and may require completion of other application forms depending on the degree of risk and complexity to public health and safety. 

Fees and charges may be applicable and will be quoted upon completed applications. ​

Useful links and resources

Event-related applications​

• Terms and Conditions
• Applicatio​n to construct, extend or alter a public building Form 1
• Application for Certificate of Approval (Public building application Form 2)
• Application to vary a Public Building (Public building appli​cation Form 3)​
• Application - Certificate of Electrical Compliance (Public building application Form 5)
• Trading in Public Places Application for Temporary or Mobile Food Business with existing registration or notification
• Trading in Public Places Licence – Non Food
• Application for notification/registration of mobile or temporary food business and trading in public places​​​​​​​
• Application for approval as a non-complying event form (noise exemption)​​
• Application to consume alcohol at a City of Kwinana facility​​​
• Application for Advertising and Portable Direction Signs permit and/or Application for Permit in the Public Interest
• Requirements for Temporary Food Stalls​ 
• Guidelines for the Preparation and Implementation of Traffic Management Plans
• Application for Traffic Management Plans​
• Notice of Notifiable​ Event - Environment Protection Noise Regulations 

Application forms from external agencies

• Gas Checklist​ ​
• Application for road closure​ 
• Fireworks permit application
• Liquor Licence Application​

Other support tools

• Event Toolkit - Booklet​
• Department of Health Guidelines for Concerts, Events and Organised Gatherings​
• Department of Health Various Guidelines for Public Buildings and Mass Gatherings
• Disability Services Commission Guidelines for Creating Accessible Events 
• Main Roads Traffic Management for Events Code of Practice
• Tourism WA Resource for Events in Western Australia​
• Waste Authority WA – Waste Wise Event Guide
• Department of Commerce Use of Gas Appliances in Public Venues
• Cooking for Groups

• Allergy Awareness

More information and contacts

• Community Development Bookings Team – general event enquiries or call 9439 0407
• Community Centre Bookings Team​ or call 9439 0407
• Community Development – Neighbourhood Officer or call 9419 7798
• Health Services Team – permits and approval enquiries​ or call 9439 0250 ​
• Volunteer Coordinator or call 9236 4314​​​