Running Community Events

​​​​​​​​​​​​​​​​​The City of Kwinana supports a variety of events that contribute to a vibrant community. ​The City wants events to be successful, but also safe and compliant with all relevant legislations.

Event organiser responsibilities

Anyone who organises an event has a responsibility to protect the health, safety and welfare of those who may be affected by the event. 

Event organisers are encouraged to contact the City before lodging application forms and relevant documents. 

The WA Department of Health is currently reviewing the guidelines for events. Once published, the City will provide an updated guideline.

There are several existing documents that may be useful in planning and organising an event. These include but not limited to: -

• Guidelines for Concerts, Events and Organised Gatherings by the Department of Health
• Event Application Guide by Parks and Leisure Australia (WA)

Event funding

​​​​The Community Event Funding Program offers funding to support and enable events that contribute economically, socially, and culturally to our community and enhance the attractiveness and liveability of Kwinana. A variety of events may be eligible for funding, including family fun days, concerts, markets, multicultural celebrations, or any event that brings the community together. For further information see Community Event Fund.

Event application forms

Please use the following scenarios to assist you to select the correct forms for submission:​

• If you are planning an event for 50 people or more at a City of Kwinana owned/managed venue or any other venue, please make a booking through SpacetoCo before proceeding to complete an Event Application Form. Please read the terms and conditions​ before completing the relevant booking forms.
• If you a planning an event for 50 people or more at any other venue, you will need to complete an Event Application Form​​​​.
• If you are planning an event for less than 50 people at a City of Kwinana owned/managed venue, please make a booking through SpacetoCo.
• If you are planning an event for less than 50 people at any other venue, please contact City of Kwinana Environmental Health Services for assessment of other requirements including food and stallholders permits.

The event application form should be submitted at least 60 days prior to the event. For lower-impact events, the event application form can be submitted at least 30 days prior to the event. Examples may include events with less than 200 patrons at any one time, events without traffic management, events without temporary structure or amusement rides, events without alcohol and events with less than five food vendors. 

City officers will assess the application and may require completion of other application forms depending on the degree of risk and complexity to public health and safety. 

Fees and charges may be applicable and will be quoted upon completed applications. ​

Useful links and resources

Event-related applications​

• Event Application Form
• Terms and Conditions
• Applicatio​n to construct, extend or alter a public building Form 1
• Application for Certificate of Approval (Public building application Form 2
• Application to vary a Public Building (Public building appli​cation Form 3​
• Application - Certificate of Electrical Compliance (Public building application Form 5
• Trading in Public Places Application for Temporary or Mobile Food Business with existing registration or notification
• Application for notification/registration of mobile or temporary food business and trading in public places​​​​​​​
• Application for approval as a non-complying event form (noise exemption)​​
• Requirements for Temporary Food Stalls​ 
• Requirements for Temporary Buildings
• Advice of Installation of Temporary Structure
• Guidelines for the Preparation and Implementation of Traffic Management Plans
• ​Notice of Notifiable​ Event - Environment Protection Noise Regulations 
• Application - Temporary Food Stall (Community and Charitable Groups)

Application forms from external agencies

• Gas Checklist​ ​
• Application for road closure​ 
• Fireworks permit application
• Liquor Licence Application​

Other support tools

• Department of Health Guidelines for Concerts, Events and Organised Gatherings​
• Parks and Leisure Australia (WA) Event Application Guide 
• Department of Health Various Guidelines for Public Buildings and Mass Gatherings
• Disability Services Commission Guidelines for Creating Accessible Events 
• Main Roads Traffic Management for Events Code of Practice
• Tourism WA Resource for Events in Western Australia​
• Waste Authority WA – Waste Wise Event Guide
• Department of Commerce Use of Gas Appliances in Public Venues
• Cooking for Groups

• Allergy Awareness

More information and contacts

• Community Development Bookings Team – general event enquiries or call 9439 0407
• Community Centre Bookings Team​ or call 9439 0407
• Health Services Team – permits and approval enquiries​ or call 9439 0250 ​
• Volunteer Coordinator or call 9236 4314​​​
• Place Leaders on 9439 0200 if you require assistance in completing the event application form