Application to Conduct Works in a Thoroughfare
An ‘Application Form for Conducting Works in a Thoroughfare’ must be submitted to the City prior to undertaking any works. This permit application applies to any works occurring on, over or under a road reserve or property of the City, which includes but is not limited to:
- The construction, installation, or placement of new infrastructure, assets, or temporary obstructions.
- Modification to the City’s existing infrastructure, assets, or streetscapes.
- Testing or sampling, removing, or adding materials in the road reserve.
- Any impacts arising from works requiring the restoration and reinstatement of the City’s existing infrastructure, assets, or streetscapes.
Applicants must refer to the Application Form for further details and the conditions applicable to undertaking works on a thoroughfare. The City welcomes Applicants to contact the City’s Engineering Team by emailing firstname.lastname@example.org to discuss any plans or proposals to undertake works in a thoroughfare or to further understand the requirements of the City.
Temporary Traffic Management Authorisation
Applicants seeking authorisation for a Traffic Management Plan must first consider if the works are associated with conducting works in a thoroughfare as described in the above section. If so, an ‘Application for Conducting Works in a Thoroughfare’ must be submitted to the City prior to undertaking the works. This permit application incorporates the assessment and authorisation for a Traffic Management Plan.
Where traffic management does not involve undertaking works in a thoroughfare that impact the City’s road infrastructure assets e.g. events, heavy vehicle operations, logistics, crane lifts, cleaning activities, utility service provider maintenance works, inspection works, surveying, service locating, vegetation maintenance, an ‘Application for Traffic Management Plan Authorisation’ must be submitted to the City.
The City is an Authorised Body to use traffic signs and devices for the purpose and duration of works on a public thoroughfare within its district, as authorised by the Commissioner of Main Roads. It is required to implement procedures to ensure temporary traffic management within the City will conform and comply with the requirements of the Traffic Management for Works on Roads Code of Practice, the Traffic Management for Events Code of Practice and compliance with the terms and conditions of the Instruments of Authorisation (Instruments).
Applicants planning to implement traffic management are not party to the Instruments and therefore, are required to obtain authorisation from the City to erect, establish, display, alter or take down any temporary traffic control signs and devices. Therefore, only temporary Traffic Management Plans designed and implemented in accordance with the Traffic Management for Works on Roads Code of Practice, Traffic Management for Events Code of Practice, Austroads Guides to Temporary Traffic Management and Australian Standards will be accepted and authorised by the City for all works and events on roads.
Any Person Conducting a Business or Undertaking (PCBU) in connection with temporary traffic management or any works on a road, has a 'duty of care', so far as is reasonably practicable, that the health and safety of workers who work for the PCBU or whose activities in carrying out work are influenced or directed by the PCBU, are not exposed to health and safety risks arising from that business or undertaking. A PCBU must ensure, so far as reasonably practicable, that other road users are not exposed to health and safety risks arising from any temporary traffic management business or undertaking.
Temporary Road Closures
In certain cases where it becomes impracticable or unsafe to accommodate traffic within the existing roadway due to site constraints, the nature of the works or event etc. an application to temporarily closing a public thoroughfare, wholly or partially, may be considered for approval where it has been demonstrated to the City that all other options have been exhausted.
An ‘Application for a Temporary Thoroughfare Closure Permit’ must be submitted to the City prior to closing a public thoroughfare. Planning for temporary thoroughfare closures must observe the following requirements.
Applications for temporary road closures less than four weeks duration, must be made to the City on the appropriate form, at least 15 working days prior to the scheduled commencement date of the works. And 60 working days when it is considered that significant adverse effect will be caused to thoroughfare users.
Applications for temporary road closures greater than four weeks duration, must be made to the City on the appropriate form, at least 60 working days prior to the scheduled commencement date of the works, and is subject to a separate authorisation procedure.
If applicable, a suitable detour shall be determined, and the Traffic Management Plan shall be approved by the City. The detour shall be clearly signposted with approved signs for the duration of the works and if no such detour is available, suitable side tracks or temporary trafficable alignments shall be provided.
In all cases, the thoroughfare closure shall be advertised in local newspapers or other forms prescribed in the Local Government (Administration) Regulations 1996 or by the City, advising the reason, location and duration of the closure, the route of any proposed detour and contact details. Such advertisements are to be published for a period not less than 10 working days prior to the date of the proposed closure. All submissions from the local public notice shall be recorded, considered, and provided to the City. All costs of advertising are to be met by the applicant.
Emergency services, schools, other large institutions, and businesses, along with all persons who occupy land who will be affected by the closure shall be advised in writing of the reason, location and duration of the thoroughfare closure and the route of the proposed detour, for a period not less than 10 working days prior to the closure. The City shall be given a copy of this letter.
The works and thoroughfare closures shall be maintained with adequate lighting levels to ensure public safety as specified in the Austroads Guide to Temporary Traffic Management and Australian Standards 1158.
The works shall be carried out in an expeditious manner to minimise the impact of the thoroughfare closure on the general public. Methodology of construction shall be discussed and agreed with the City.
Detailed traffic analysis and modelling may be requested and determined to be required by the City.
For complex temporary road closure schemes of more significant impact, Applicants must contact the City to determine the requirements of the City and to ensure compliance with the relevant statutory and policy requirements.
Applications should consist of the following:
- Relevant application form(s).
- Traffic Management Plan designed by an accredited person.
- Copy of Certificate of Currency for Public Liability Insurance of sufficient value to cover risk associated with the works and traffic management implementation.
- If undertaking construction or reinstatement works, a security deposit / permit bond, preferably in the form of a guarantee from a financial institution, acceptable to the City, shall be lodged prior to the issue of a permit to construct anything on, over or under a thoroughfare. The value of the 12-month security deposit is to be equal to the estimated cost of the affected asset replacement (but not less than $2,000). Refer to conditions within the application form for further information.
- Main Roads WA approval if required.
- WA Police Application forms for events, road closures, contravention of laws etc. if required.
- Other relevant clearances, permits or approvals.
- Where the application is made on behalf of a Government Agency e.g. Western Power, Water Corporation, NBN, ATCO Gas, evidence of approval from the Principal Agency commissioning the works must be attached to the application. This is necessary to confirm the Authorised Contractor is acting directly on behalf of the Principal Agency.
Any works not undertaken between the hours of 7am and 7pm, Monday to Saturday (excluding public holidays), requires Out of Hours Works approval issued by the City’s Environmental Health Team.
Any planned event within the City is required to follow the Event Application procedure of the City. If seeking authorisation for a Traffic Management Plan for events, an Application for Traffic Management Plan Authorisation must be submitted.
If a temporary thoroughfare closure is proposed for less than 4 weeks and or the works will not cause significant adverse effect on the thoroughfare users, the application must be lodged at least 15 working days prior to the scheduled time of commencement of the works or event.
Where the works require the temporary closure of a thoroughfare for a period of more than 4 weeks and or the works is assessed to cause significant adverse effect on the thoroughfare users, the application must be lodged at least 60 working days before the work is scheduled to commence.
All other traffic management schemes must be lodged at least 10 working days prior to the scheduled time of commencement of the works or event.
Fees applicable to each permit application can be found in the Council adopted Schedule of Fees and Charges.
Apart from these procedures and requirements of the City, it is the responsibility of the individual or organisation proposing to undertake works within the road reserve to ensure they comply with all relevant statutory, legislative, and other obligations and have all relevant approvals in place.
Applicants are responsible for:
- Safe and timely execution of the proposed works.
- Ensuring the health and safety of the public and workers.
- Notifying the City of any changes in the way the works will be undertaken.
- All costs associated with the works including the Applicant’s supervision, inspection, materials testing, road signage and line marking, and any other requirements as specified by City of Kwinana.
- Works undertaken by contractors or subcontractors working on their behalf.
- Cooperating with the City during implementation of the work.
- Provide any document, drawing or other records relating to the proposed works upon request.