Tenders and Contracts

The City of Kwinana is committed to its procurement purpose statement which is aimed at strengthening and maintaining a sustainable community through embracing economic, social and environmental initiatives into its procurement strategies and practices.

The City of Kwinana advertises its tenders via the TenderLink service. This provides tenderers with a streamlined application process and allows automatic email updates and notifications. The service is free to use once registered. 

A diagram depicting the procurement cycle.

The City of Kwinana is committed to its procurement purpose statement which is aimed at strengthening and maintaining a sustainable community through embracing economic, social and environmental initiatives into its procurement strategies and practices.

When tender/quotation/consultancy opportunities arise, the City advertises and lists details on its TenderLink portal and the West Australian Newspaper. You will need to create an account to access the free portal.

To log in or create your account, visit the City of Kwinana TenderLink Portal

Once you have an account, simply login to view tender/quotation/consultancy opportunities, which include Invitations to Tender, Expressions of Interest, Request for Proposals and Invitations to Quote.

You will also find documents to assist you in making a formal submission.

Why Register for TenderLink?

Once confirmed as a registered supplier, you will receive an email notification of any new opportunities we publish. You will also be able to access this portal to:

  • View any associated documentation
  • Participate in Q&A forums
  • Submit electronic bid responses through our secure, e-tender box facility

Should you have any technical questions, queries or problems with the City of Kwinana TenderLink Portal you can contact TenderLink on 1800 233 533.

Tender, Quotation and Consultant Conditions

The City must also comply with its statutory and probity responsibilities, which are managed through transparent and integrated governance frameworks and well-thought-out value for money principles.

  • All or any submissions are not necessarily accepted.
  • Canvassing of Elected Members, Employees of the City or any member of an Evaluation Panel will disqualify.
  • Late submissions will not be accepted.

City of Kwinana Tender Register

Information for Current Contractors and Suppliers

For more information click on the relevant heading below.

Upcoming Procurements

Under the Local Government (Functions and General) Regulations 1996, Part 4, Division 2, Regulation 11, the City is required to undertake a public tender if the consideration under the contract is, or is expected to be, more than $250,000 (GST exc) over the contract term unless a legislated exemption exists and is to be utilised.

The below information is released in order to better demonstrate to the market what, when, and how the City is expecting to undertake these public tenders, and other legislated exemption methods of procurement, in order to meet the City’s needs.

This information is not expected to encompass all of the City’s requirements, with any requirement under $250,000 being undertaken in line with the requirements of the City’s Procurement Policy, with a relevant number of quotations sought.

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Description of Supply/ServicesExpected Release DateProposed Procurement Method
Administration Building Refurbishment - ConstructionJuly 2025Request for Tender
Kwinana Loop Trail DevelopmentLate 2025Request for Tender
Recquatic Redevelopment - Design & ConstructLate 2025Request for Tender
Road Shouldering ServicesMid-Late 2025Request for Tender
Mass Mail OutsLate 2025Request for Tender
Property Maintenance and Renovation Services - Retirement VillageLate 2025Panel of Pre-Qualified Suppliers
Currently Advertised
Procurement Type Reference Number Description/Title Closure Date
RFCRFC 03/25City Centre Precinct - Design Services2pm AWST 08 July 2025
RFTTEN 12/25Replace HVAC Units - Various Locations                              2pm AWST 15 July 2025

 

In Progress
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Procurement Type Reference Number Description/Title  Status  Approval Method
RFPPPS 01/25Fencing, Gates and Bollards Under EvaluationCEO
RFTTEN 06/25Provision of Natural Areas Greenstock Maintenance Under EvaluationCEO
RFTTEN 07/25Irrigation Fitting and Fixtures Under Evaluation

CEO

RFTTEN 11/25Provision of Bore and Irrigation Electrical Services Under EvaluationCEO
RFTTEN 13/25 
Wellard Road and Henley Boulevard Roundabout 
 Under EvaluationCouncil

 

Current ContractsLocal Supplier Registration

The City of Kwinana is offering suppliers interested in quoting for goods and services the opportunity to add themselves to a suppliers list. The list may be used as the basis for determining which suppliers are invited to quote for certain goods and services.

Quotations are by invitation only as opposed to Tenders, which are advertised publicly, unless they are the result of an Expression of Interest process. This register will allow City Officers quick access to suppliers who have registered their interest to work with the City.

If you'd like to register for forthcoming quotations, please fill out the Registration of Interest Form below.

Completion of the form does not make you a preferred supplier to the City of Kwinana.

Please confirm your identity

Procurement Frequently Asked Questions (FAQs)

Where can I find out about opportunities to tender with the City?

Public Tenders are advertised on the City’s website on this page.

The City also advertises all Public Tenders on Public Notice Boards and in the West Australian newspaper on either a Wednesday or Saturday.

How can I access the tender documents?

The Tender documents are available for download via Tenderlink.

Click here to access Tenderlink

Do I need to register to Tenderlink to submit tender responses?

Yes, the City only accepts tender submissions via Tenderlink. You must register to Tenderlink to submit a response.

How do I submit a tender?

Instructions for submission are provided within each tender document. Typically, submissions are made electronically via Tenderlink. All submissions must comply with the requirements specified in the tender documentation.

Do I need to complete the Response Offer Document and the Price Schedule in full?

Yes, unless stated otherwise in the request document, the Response Offer Document and the Price Schedule/s must be completed in full.

Can I submit an alternate tender response?

Yes, you can submit an alternate tender response. Please refer to the Conditions of Tendering for further detail. 

Who can I contact if I have questions relating to a Tender?

The City’s Procurement and Contracts team are willing to assist with any queries. Please contact them via telephone on 08 9439 0200 or via email at tenders@kwinana.wa.gov.au

Can I see which other suppliers responded to a tender?

Yes. The City publishes a tender register on its website for each public tender. This is typically published within 48 hours of the tender deadline.

Do I need to be a local business to apply?

No. While we support local participation in line with our Procurement Policy, our procurement processes are open and competitive. We assess all bids fairly, with consideration given to all factors (both weighted and non weighted).

Can I get feedback if my submission is unsuccessful?

Yes. In accordance with best practice procurement principles, you may request feedback to understand how your submission was assessed and how to improve future tenders.

If I was unsuccessful with a tender, does that mean that I will never be successful?

No, it does not.

Many businesses are unsuccessful at first when they try to win a local government contract, but later go on to be successful suppliers to local government. An unsuccessful tender response is an opportunity to get feedback that will help you learn how to put in a better response next time.

Remember that you may have other opportunities to do business with the City or other local government organisations in the future. Take a positive approach to debriefing and treat it as an opportunity to continue to build your relationship with the City and/or local governments.
 

Where can I find your procurement policy?

Our Procurement Policy is available online on our website.

Click here to view the Procurement Policy 

Does the council support sustainable procurement?

Yes. We seek to engage suppliers that contribute to positive environmental, social, and economic outcomes in line with our Sustainability Framework.

Is support available for small or new suppliers?

Yes. We host supplier briefings and offer guidance to help new businesses navigate our processes. The Small Business Development Corporation (SBDC) of WA also provides support services for businesses seeking to work with local government.

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